| Athletic Field/Gym Eligibility Policy |
YOU MUST BE AN EVENDALE RESIDENT OR EVENDALE BUSINESS (business function only) TO RENT OUR FACILITIES.
In order to maintain safe conditions and to meet the needs of Evendale residents, the Evendale Recreation Department has instituted the following field/gym eligibility policy.
Indoor facilities will ensure that one gym is always available to Evendale residents for open gym. Outdoor facilities will meet requests up to the point where facilities cannot meet the demand.
This policy encompasses all recognized youth athletic leagues, as well as, independent teams and organizations as determined by the Evendale Recreation Department. Recognized leagues include Evendale Recreation Department leagues, Cincy Central SAY Soccer, Greater Cincinnati Knothole Baseball, Cincinnati Premier Youth Basketball League, GIRL’s Softball Association, neighboring Catholic Youth Organizations, and Princeton City School District.
To verify residency, coaches and/or organizations MUST submit team rosters to the Evendale Recreation Department complete with team name, coach’s name and contact information, and players last name and address. Rosters must be received by the established deadline before field/gym space will be granted to any organization and/or team. All rosters will be checked for accuracy utilizing Village of Evendale tax records. Teams not meeting this established policy and/or found to be falsifying information will be denied field/gym space. Misleading information may be grounds for refusal or field/gym space for an indefinite period of time. New teams, league or organizations may petition the Evendale Recreation Department for recognition by submitting complete rosters and administration contact information.
A scheduling priority has been established. The priority is as follows:
- Evendale Recreation Department teams
- Recognized teams with residents – highest % of residents will determine priority
- CYO/Princeton City School District Teams – must have an Evendale resident on the team.
- Evendale Business Members – must work fulltime at an Evendale business and must show proof of paying Evendale tax (paystub, etc.) - highest % of Evendale employees on team will determine priority
Any team/coach/organization using field/gym must supply:
- Certificate of Insurance adding the Village of Evendale and its employees shall be names as additional insured in a general aggregate policy for $1,000,000. This must be received before any practices/games.
- The department’s Facility Use Permit and Release of Liability form must be completed.
- All coaches must have a background check completed through our department, unless an organization has a policy/procedure in place, and can release background information on coaches. Currently there is a $15 fee and forms must be completed and turned in to Evendale Recreation Department. Evendale Recreation Department will submit and results must be received back before team is able to use field/gym.
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