YOU MUST BE AN EVENDALE RESIDENT OR EVENDALE BUSINESS (business function only) TO RENT OUR FACILITIES.
SUNDAY RENTALS MUST BE CLEANED UP AND OUT BY 4:00 PM ON SUNDAYS.
General Rules:
Rental requests can be made online or in person, at the Recreation Center during regular office hours. Proof of residency must be furnished (current I.D.) if requested, and resident must be at least twenty-one (21) years of age. Make checks payable to: Village of Evendale. Only cash, resident or business (company) check, or resident or business (company) credit card accepted.
- All flames must be contained. Some lights can be dimmed in this room. No pyrotechnics.
- Caterers and florists can make deliveries during normal hours of operation.
- No decorations may be attached to the walls, ceiling, or taped/attached to the floor, tables or chairs. Decorating can take place during normal recreation center hours of operation.
- Indicate set up (start) and clean up (end) time on application. If approved, a room layout sheet will be required with deposit one week before the event.
- The applicant is responsible for leaving the room clean and orderly.
A. Clean off all tables (supplies provided), and sweep and/or mop floor area.
B. No smoking in the building or under any canopy.
C. Do not allow young children to wander through the building without proper supervision. Failure to supervise young children may result in forfeit of deposit.
D. Applicant must be present 100% of the time or forfeit of deposit will occur.
E. Place all trash in receptacles.
F. Any food or drink must be removed immediately after the event.
G. No refunds are granted for room reservation fees if cancelled within the week of the event. All refunds must accompany contract copy and printed receipt. All refunds are subject to the department’s refund policy.
Rule governing alcohol permit (issued in conjunction with reserved room only):
By signing this application, the applicant states that he/she is at least twenty-one (21) years of age and will be present while the room is used. He/she will be held responsible for any damages that may occur while his/her group is using the room. In addition, he/she agrees to abide by the rules and regulations set forth by the Recreation Commission.
Description & Usage: 2800 square feet; Floor surface, tile; full stage area, 12' x 24'; half stage area, 12' x 16'; summer temperature, 70 degrees, winter temperature, 72 degrees. Lights do dim. The Community room is rented for Evendale resident or Evendale business events, e.g., parties, meetings, receptions, celebrations, or anniversaries. The Flex Room can be rented six months in advance. Room/building MUST be cleaned and cleared by 12:00 a.m. (Mon-Sat), and Sunday rentals during operational days/hours from 12:00 - 3:30 p.m.
Capacity: Tables & chairs, 150; Chairs only, 300.
The Recreation Center is accessible for the disabled.
The Community room (Flex room) can be rented for an additional charge. The Community room is often used for the serving of food. The room is adjacent to the Multi-Purpose room. Weather permitting, caterers have easy access to the room via the outside rear double doors. A separate deposit and rental fee is required.
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